AI-powered mailbox operations

Your inbox is full.
Your team shouldn't be.

MailOps turns shared sales inboxes into a calm, prioritised workspace. Every message is synced, classified, and distilled into the next action your team should take.

Open MailOps See how it works

default inbox sync cycle: 60 secdefault inbox sync cycle
of priority, from low to urgent: 4 levelsof priority, from low to urgent
that turns the day into a plan: 1 briefthat turns the day into a plan

One operational view

See the work hiding inside the inbox

MailOps keeps the familiar email workflow, then adds the structure a shared inbox is missing: ownership signals, consistent priority, and a concise view of what needs attention.

Synchronise

One view across shared mailboxes

Bring configured inboxes and sent folders into one searchable, filterable view without losing thread or reply state.

Prioritise

Know what deserves attention first

Structured classification adds a topic and priority to every new message, creating a consistent queue for the whole team.

Summarise

Turn activity into recommended action

Daily and on-demand briefs combine mailbox statistics with message context to surface findings and concrete next steps.

How it works

From incoming mail to a useful decision

The pipeline runs quietly in the background. Your team opens MailOps when it needs the state of play, not another stream of notifications.

Shared inboxesInbox + sent mail

Message syncThreaded and stateful

AI classificationTopic + priority

Action briefFindings + next steps

Start with the real mailbox

MailOps connects through IMAP and follows both inbox and sent mail. Seen and replied state stay visible, so the dashboard reflects what the team has actually handled.

Multiple configured accounts
Inbox and sent-mail threading
Read and reply signals

mailops.local/dashboard

128Messages

74Inbox

54Sent

Pricing follow-up[email protected] · 8 min

urgent

Re: enterprise rollout[email protected] · 31 min

high

Partnership introduction[email protected] · 1 hr

medium

Let the model sort signal from noise

Every unclassified message is assigned a topic and priority through structured AI output. The result is a filterable queue your team can scan in seconds.

Sales and marketing topics
Urgent, high, medium, and low priority
Safe batch processing with validation

mailops.local/messages

CLASSIFICATION RUNInbox organised

24 / 24

Contract deadline movedSalesUrgent

Q3 campaign assetsMarketingHigh

Request for case studyMarketingMedium

Renewal questionSalesMedium

End with a brief, not a bigger list

The latest messages and their statistics become a structured overview, key findings, and recommended actions. Adjust the prompt when the team's focus changes.

Daily or on-demand summaries
Key findings tied to mailbox context
Editable prompts and time windows

mailops.local/summary

Daily overview

Pipeline activity needs attention today

Three high-intent conversations are waiting on a response. One renewal carries a deadline risk.

RECOMMENDED ACTIONS

Reply to Northstar's pricing request
Resolve the Luma rollout date
Assign the renewal follow-up

Built for the daily reality

Operational detail without operational clutter

The product is deliberately narrow: it makes shared inbox work easier to understand and easier to act on, without asking the team to replace email.

Quietly current

A guarded background poll keeps the mailbox state fresh without overlapping sync runs.

Prompted by your priorities

Adjust the summary prompt, subject focus, and time period when the team needs a different operational lens.

Designed for follow-through

Read and answered flags sit beside topic and priority, so important work does not disappear after classification.

Built on open protocols

IMAP keeps mailbox connectivity straightforward while Postgres provides a durable operational record.

Questions

The useful things to know up front

MailOps is an internal operations tool, not a new email client. These are the boundaries that make it useful.

Does MailOps replace our email client?

No. It complements the inbox with a shared operational view: classification, filters, statistics, summaries, and recommended actions. Your team can keep sending and replying through its normal email workflow.

Which mailboxes can it connect to?

MailOps connects to configured IMAP accounts and can follow custom inbox and sent-mailbox names. Each account is added by an administrator through the deployment configuration.

When does the AI run?

Classification and summary jobs run on a daily schedule and can also be triggered on demand from the dashboard. Unclassified messages are processed in validated batches.

Can the summary focus change?

Yes. The AI Prompt panel lets an authorised user edit the prompt, narrow by subject, choose the time window, and run a fresh summary whenever the team needs one.

Ready when the inbox isn't

Turn today's mail into today's plan.

Open the dashboard

Your inbox is full.Your team shouldn't be.